This wiki page is provided to help members of the low-carbon ICT benefits realisation project collaborate.

This wiki page should be seen as a communications tool rather than a project plan e.g. it should describe an up-to-date view of what is happening, planned and has been completed.

The project is scheduled to run between June-Dec 2009.

TableOfContents([2])

Work tasks

Run bIT campaign

Owner: Howard

The 'do your bIT' campaign is aimed at three groups of users in Further and Higher education organisations:

1. Academic staff and students: the users, we want them to do two things (a) switch their desktop and laptop computers safely and reliably to a low-power state. If they are told they should not do this then they should ask why

2. IT support staff (ITSS): the enablers, we want this group of people to go through the 5 steps: http://www.oucs.ox.ac.uk/greenit/desktop.xml

3. Senior decision-makers: the decision-makers, we want this group of people to ask IT groups to report on IT related energy costs and greenhouse gas emissions, and to put in place tools and practices that reduce across the whole life-cycle.

The campaign will develop:

1. Advice for academic staff and students
2. A toolbox of implementation options for ITSS
3. Advice for senior decision makers

The campaign will be run at Oxford and Liverpool, and all resources will be made available for other organisations to use. We will promote the fact that these campaign resources exist through JISC communications and presenting at conferences/events and via the web.

• Sort out logo, tagline, and advice for each type of user and make all this available via the website
• Develop model library and guide
• Write and review more case studies e.g. OUCE, Physics, Anthropology, Stats, OeRC, OLI
• Update case studies with existing sites
• Get more sites using the service, especially colleges
• ITSS conference
• Build tool box including commercial solutions
• New name for gateway, central monitoring and central WOL software
• Contact JISC Comm to get message out to senior members of HE and FE community
• Associate monitoring and WOL web pages
• Change step 4 to communicate
• Name for software and service e.g.
  • WOL server = name sysdev would know they have to download
  • monitoring server = name sysdev would know they have to download
  • gateways = name both ITSS and users would learn e.g. install or "where is our...grrrbIT"
  • web pages = what's the web address for our grrbIT?
• This is a quick win in a portfolio of projects e.g. efficiency, monitoring and reporting, and replacement activities (flights, paper use)
• Google analytics
• Have a re-direct URL to disseminate more easily (or use tinyurl)
• Make the image icon and tagline a badge. Adapt an imagine from another environmental campaign e.g. an endangered animal such as a frog, or a frog sitting on a keyboard, or a green computer mouse, or a mouse that is being painted green. The badge says we're doing our bIT, are you? - click takes people to a set of messages.
• RSS feed from twitter or delicious - ask janet to help
• Get endorsements from academics at Oxford
• Get campaign endorsed by climate savers or WWF etc
• Conditions of having badge on your website are: publish case study, have monitoring service, continuously strive to improve performance

Monitoring and WOL services at Liverpool

Owner: Kang

• Write technical design document (e.g. VM environment, Shibboleth for authentication and authorisation)
• Build central WOL service
• Install and maintain central WOL, monitoring and gateway software
• Hand over service to national service provider e.g. Janet

Development and roll out of the monitoring service

Owner: Daniel

• Enhancements to the manage interface
• Configure manage interface at OeRC, OUCS and OUCE
• New graph that shows % of total nodes found throughout the day and night
• Get support from colleges and departments
• Get agreement from OUCS to host the service
• Change permissions structure so the graph can be public
• Sort out distribution of all code and documentation as per suggestions from Dominic and David F

Computer modelling guide

Owner: Ken

The aim of this tasks is to use the modelling4all website to create library of micro-behaviours and a guide relating to IT and the environment. The purpose of the guide is to help people better understand the the impact IT has on the environment by constructing computer models.

• Define scope
• Create library of micro-behaviours
• Design on-line guide for both online-only and f2f teaching/learning
• Offer f2f course

Provide ongoing support

Owner: Robert

As we roll out the monitoring and WOL service we will need to support ITSS.

• Help with installing gateway software
• Updating installation guides and FAQs
• Answering emails sent to greenit@oucs...
• Set up OUCS gateway using mini-ITX
• Buy and set up portable mini-ITX to loan to departments (manage loan periods and recalls)
• Manage download website with sysdev e.g. make sure latest versions of software available via website
• See David F about updating distribution of software to make patching easier
• Update certificates on existing gateways and hand over ownership e.g. physics, OeRC, OUCE etc

To-do list (Oxford)

This section outlines all the tasks that each member of the project is working on. This will help individuals know what they need to be working on, and help others in the team know what is happening generally. Please keep your to-do list: (a) up-to-date (b) detailed (c) specific e.g. include planned completion dates

Daniel

• (Middle of July) Monitoring service design document (developed with stakeholders from across collegiate University). This will be used to update the monitoring service web page: http://www.oucs.ox.ac.uk/greenit/wol.xml.ID=monitoring

• (1st October) Publish energy monitoring software e.g. make code publicly available with documentation
• (Before end of project) Publish paper in an environmental sciences journalon the project
• (1st October) Short paper with research questions/funding ideas for more work on monitoring in general
• (Throughout project) Provide advice relating to bIT campaign

Howard

• (Throughout project) Run the bIT campaign
• (finished by September) Develop the computer model library and guide with Ken
• Find organisation to offer national monitoring and WOL service
• Agree hosting of monitoring service with OUCS

Kang

• Develop monitoring service e.g. according to the design document
• WOL at Liverpool design document that uses Shibboleth
• Work with Liverpool to set up WOL service
• Work with Robert to improve distribution of code and the documentation
• (Throughout project) Provide advice relating to bIT campaign

Ken

• Develop the computer model library and guide
• Offer class to collegiate University that steps through the guide and helps people learn about the do your bIT campaign
• (Throughout project) Provide advice relating to bIT campaign

Robert

• Install gateway software around the University
• Be main person answering queries on greenit RT queue
• Keep improving the documentation about installation of gateway software
• Set up and hand over OUCS WOL gateway to NSMS (agree date of handover with Zahra and Adrian who will agree with Bruce)
• Update FAQ web page
• Work with Kang to improve distribution of software
• (Throughout project) Provide advice relating to bIT campaign

Staff at Liverpool

John and Pete

• Develop UI, authentication and authorisation side of WOL service
• Install and manage WOL gateway software

Lisa

• Manage development work at Liverpool
• (Throughout project) Provide advice relating to bIT campaign

Ideas

• Set up bIT campaign prediction market: http://markets.nitle.org/

• Write up groupware case study with Mark N
• Write up procurement advice with Maria C
• Copy security review process for green IT e.g. survey that asks for self assessment on key issues
• Strategy paper for OUCS e.g. 10 things OUCS should do next in relation to green IT: set up carbon accounting (paper, travel, electricity, gas, data centre, offices), offer workshops?, report publicly in real time, computer modelling,
• Compete with OUCE with monitoring service
• Contact JISC about getting a message to VCs
• Could do a security-like review of energy efficiency IT e.g. a checklist
• Good tool for understanding personal contribution to global effort on climate change